Accounting · Invoicing · Stock · Payroll
Sell, buy, hold stock and pay your people in one system — and the accounts keep themselves up to date.
Tell us your trade when you sign up and the sections it needs are switched on. The rest stays out of the way.
One system
Each part posts to the same books, so nothing has to be copied from one place to another.
A real double-entry ledger, with profit and loss, balance sheet, cash flow and trial balance read straight from it.
Invoices, credit notes and recurring invoices, with each payment matched to the invoices it settles.
Purchase orders, goods received and supplier bills checked against each other before you pay.
Stock across several warehouses, batches with expiry dates, and the cost of every item worked out for you.
A counter till with shifts and an end-of-shift cash-up, on the same stock and the same books.
Pay runs checked by a second person before they are paid, tax bands you set, and a payslip for everyone.
Plus projects and time billing, fixed assets, bank reconciliation, multi-currency and multi-company — and manufacturing or fund accounting, switched on only when you need them.
Invoicing
Open your receivables and see who owes you and how late they are. Every invoice and payment goes into the books as it happens — nothing to re-type at month end.
Reporting
Every statement is read straight from the ledger, so your profit and loss, balance sheet and cash flow always agree with each other.
Point of sale
Ring up a sale at the counter and the invoice, the payment and the stock all move together.
Built to be trusted
The rules are in the system, not in a staff handbook — so the numbers cannot move behind your back.
Every invoice, bill, payment and pay run posts a balanced double entry. If it does not add up, it does not post.
A posted entry is never quietly edited. It is reversed, and the original stays on the record.
Nothing can be posted into a closed month, and a month will not close while drafts are still open in it.
Administrative changes are logged with who made them and when, and approvals can stand in front of key actions.
For accountants
Give your accountant a role on your organization and they work in your books directly. No exports, no emailed spreadsheets.
The SUM Finance Accountant Network matches verified accountants with companies that need one. Free to join, nothing taken from what you are paid, and you choose which work to accept.
Runs in the browser — on your phone too.
Pricing
One subscription for the whole organization — every module, every company, every user. The monthly figure is shown in your account, beside the bank details it is paid to.
3 months free
from the day you register — then one monthly plan
No card required. Payment is by bank transfer, and your books stay open for 7 days after a period ends while a transfer clears. If a subscription lapses, nothing is deleted.
Yes. Every document raised anywhere in the system — an invoice, a bill, a payment, a stock movement, a pay run — posts a balanced journal entry, and the trial balance, profit and loss and balance sheet are read out of that ledger rather than assembled beside it. Nothing posts unless debits equal credits, and a posted entry is reversed rather than edited.
Yes, and at no extra cost. An organization holds as many companies as you need, each with its own set of books, its own document numbering and its own periods. People are granted access company by company, so a branch manager sees one and the group accountant sees all of them.
The first 3 months are free from the day you register. After that it is one monthly subscription for the whole organization — every module, every company, every user, no setup fee and no per-seat charge. The figure is shown in your account beside the bank details it is paid to. Payment is by bank transfer: you record the transfer, we confirm it against the statement, and your access extends.
Yes. Opening receivables, opening payables and opening stock come in by bulk upload, and every import runs as a dry run first, showing exactly what would be created and what would be rejected before a single row is committed.
Yes, and you can find one here if you do not have one. Give your accountant a role on your organization and they work in your books directly. The SUM Finance Accountant Network also matches verified accountants, trained on this system, with companies that need one — free for the accountant to join, and every engagement is theirs to accept or decline.
A quotation can be raised and printed but not yet converted into an invoice — you raise the invoice separately. Notifications and a general documents library are in the data model and have no screens. These are stated here rather than left to be discovered after you have moved your books across.
Setting up takes a few minutes, and the first 3 months cost nothing.