About SUM Finance ERP

SUM Finance ERP is business software for keeping accounts properly. A real double-entry ledger sits underneath it, and every document raised anywhere in the system — an invoice, a bill, a payment, a stock movement — posts a balanced entry to that ledger. The trial balance, profit and loss and balance sheet are derived from it rather than assembled beside it.

That ordering is the whole design. A great many systems record transactions in one place and produce accounts in another, and the two drift. Here there is one source, and the statements cannot disagree with the ledger because they are the ledger.

• Chart of accounts, journal entries you can draft, post and reverse, general ledger, trial balance, profit and loss, balance sheet, cash flow statement, fiscal years, period close and a year-end close into reserves.
• Customers, sales orders, invoices, invoices that raise themselves on a schedule, a point of sale with till shifts and a blind cash-up, credit notes and returns.
• Suppliers, purchase orders, goods receipts, bills, returns, and a GRNI report for everything received and not yet billed.
• Receipts and payments allocated across documents, settlement discount handled in both directions, and a bank reconciliation against the statement.
• Products, warehouses, stock levels and movements — valued by weighted average, FIFO with real cost layers, or standard cost with variances, set per product — and per-lot stock with expiry dates, FEFO picking and a recall trace.
• Payroll: employees, pay components, tax bands you configure, pay runs drafted, checked, posted and paid, and a payslip PDF for each person.
• Projects and tasks, time recorded against them and billed on, and stock issued to a job.
• A fixed asset register that depreciates and handles disposal, a tax return worked from the tax control accounts, and revaluation of foreign-currency receivables and payables.
• Fund accounting, donors and grants for non-profits, and manufacturing recipes and production orders — both switched off unless a company asks for them.
• Aged receivables and payables reconciled to their control accounts, customer and supplier statements, and ten PDF documents off one template engine with your own logo on the letterhead.

A quotation can be raised and printed, but it cannot yet be converted into an invoice — you raise the invoice separately. Notifications and a general documents library are modelled in the data and have no screens.

They are listed here rather than left to be discovered, because finding out after you have moved your books across is a much worse way to learn it.

An organization holds one or more companies, and books are kept per company. People are granted access company by company, through six system roles or custom roles of your own, with permissions that go down to an individual action. Those permissions are enforced by the API, not by hiding buttons in the interface — a request that should not be allowed is refused whether or not a screen offered it.

Administrative actions are written to an audit log with who did what and when.

Every new organization starts with 3 months at no cost, counted from the day it registers. After that it is a single monthly subscription for the whole organization — every module, every company, every user, with no per-seat charge and no setup fee. The current price is shown in your account, beside the payment details it depends on.

Payment is by bank transfer. You record the transfer, we confirm it against the statement, and access extends. Books stay open for 7 days after a period ends, because a transfer sent on a Friday does not clear on a Friday.

Alongside the software there is a network of accountants who are verified and trained on this system, and who can be matched with businesses that need one. It is free for an accountant to join, we take nothing from what they are paid, and every engagement is theirs to accept or decline. The network matches and introduces; the customer decides.